SUPERVISION EXERCISED
No supervision exercised.

ESSENTIAL DUTIES AND RESPONSIBILITIES
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Serves as a representative of the City of South Bend, demonstrating a positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions with the other employees and with the public.
• Assists in the implementation of various special events.
• Creates and maintains event binders/files, budget, monthly reports.
• Assists in the updating and maintaining of webpages on the department’s website.
• Assists manager in the handling of park usage requests.
• Serve as on-site liaison for various community-run special events
• Assists manager in the ideation of new events.
• Assists in securing and retaining volunteers for all special events.
• Assists manager with the training, supervision and evaluation of all staff and volunteers.
• Assists in the setup and utilization of specialized software for event registration, customer relationship management, and data tracking/reporting.
• Knowledgeable in the operation of VPA’s special event vehicle (Boomer) and the proper way to maintain it.
• Knowledgeable in the operation of VPA’s mobile rockwall and the proper way to maintain it.
• Oversight of summer camps
• Assists with marketing of special events.
• Assists in the management and tracking of In.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assumes additional responsibilities as requested.

QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES PREFERRED
• Knowledge of event planning methods and principles.
• Skilled in prioritizing, organizing, and managing multiple simultaneous projects.
• Knowledge of municipal government and/or non-profit operations.
• Working knowledge of contracts, contract governance, contractual language and the contract lifecycle
• Working knowledge of program marketing, communication and social media skills a plus.
• Knowledge of mobile rockwall operation.
• Ability to tow vehicles.
• Standard computer proficiency. Ability to learn, setup and operate various software for event registration, customer management, and reporting.

CERTIFICATES, LICENSES, REGISTRATIONS
• Valid Driver’s License required.
• Possess or the ability to obtain First Aid/CPR certification within one year from the date of employment.

EQUIPMENT
Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax Machine, Automobile, Sports and Recreational equipment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear.

The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

WORK ENVIRONMENT
Work is performed in an open, creative office space that fosters collaboration, promotes innovation and allows efficient exchanges of information. Work space will consist of open offices and meeting spaces that encourage interaction and group work. Entire office is smoke free.

South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It’s the fourth-largest city in Indiana with over 100,000 residents. South Bend’s flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city’s industrial past to create a vibrant present and a promising future. The city’s 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play.

***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***

EOE/ADA Statement

The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department’s ADA Compliance Officer at aderose@southbendin.gov and Office of Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).